Student Records

Download as PDF

  1. Disclosure - 

    The Institution reserves the right to provide (and by enrolling, the student grants permission to disclose) academic, student conduct, financial aid, financial, employment, personal background and/or other relevant information (1) to prospective employers, (2) to government agencies, financial institutions, credit reporting and/or collection organizations, guarantee agencies, student loan servicing agencies, student loan/aid/advising organizations, government or private student aid, job training, and other agencies providing or involved in the administration of any type of financial assistance, education or job training programs, for purposes of the United States Department of Education, United States Department of Labor, or other agency/program financial aid administration and student loan servicing/collection, (3) to accrediting agencies for accreditation related purposes, and (4) to other parties for education, academic, employment, and financial/financial aid related purposes (for example, providing academic or immunization information to a medical facility that accepts allied health students for medical externships/clinicals). Except as provided in this catalog or the student’s enrollment contract, the Institution will not disclose any information (including personally identifiable or directory information) about any current or former student or applicant, to any other individual, entity or organization unless required to do so by a specific statute, regulation, or court order or unless the student/applicant gives written permission

  2. Student Records – 

    The Family Educational Rights and Privacy Act (FERPA) afford students certain rights with respect to their education records.  They are:

    1. The right to inspect and review the student’s education records within 45 days of the day the Institution’s College President receives a written request for access that identifies the record(s) the student wishes to inspect.  An Institution official will make the arrangements for access and notify the student of the time and place where the records may be inspected.  The Institution may charge a reasonable cost based fee for the copies.  The Institution may withhold from the student’s review financial records of their parents and letters of recommendation.
    2. The right to request the amendment of the student’s education records that the student believes are inaccurate or misleading, or may violate his/her privacy rights.  Students should write the College President for the record, clearly identify the part of the record they want changed, and specify why it is inaccurate or misleading.  If the Institution decides not to amend the record as requested by the student, the Institution will notify the student of the decision and advise the student of his or her right to a hearing regarding the request for amendment.  If, after the hearing, the school decides not to amend the record, the student has the right to place a statement in the record regarding the contested information and/or why the student disagrees with the schools decision.
    3. The right to consent to disclosure of personally identifiable information contained in the student’s education records, except to the extent that FERPA authorizes disclosure without consent.  One exception which permits disclosure without consent is disclosure to school officials with legitimate educational interests.  This may include a person or company with whom the Institution has contracted (such as an attorney, auditor, collection agent, or others).  A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibility.
    4. The right to file a complaint with the U.S. Department of Education concerning alleged failures by the Institution to comply with the requirements of FERPA at the following address: Family Policy Compliance Office, U.S. Department of Education, 400 Maryland Avenue, S.W., Washington, DC  20202

  3. Release of Educational Records without the Student’s Consent –

    There are a number of exceptions to FERPA’s prohibition against nonconsensual disclosure of personally identifiable information from education records.  Under these exceptions, the institution is permitted to disclose personally identifiable information from the education records without consent, though it is not required to do so. Eligible students have a right to inspect and review the record of disclosures.  The following is general information regarding some of these exceptions:

    1. School officials who have legitimate educational interests.  This includes contractors, consultants, volunteers, or other parties to whom the school has outsourced institutional services or functions. Persons with legitimate educational interest are typically employed by the school in an administrative, counseling, supervisory, academic, or student services position or a support person to these positions.  It would also include persons employed by or under contract to the school to perform such tasks.
    2. Upon request, the school also discloses education records without consent to officials of another school in which a student seeks or intends to enroll or state or local educational authorities.
    3. To authorized representatives of the U. S. Comptroller General, the U. S. Attorney General, the U. S. Secretary of Education.
    4. In connection with an audit or evaluation of Federal or State supported education programs, or for the enforcement of or compliance with Federal legal requirements that relate to those programs.
    5. In connection with financial aid for which the student has applied or which the student has received, if the information is necessary to determine eligibility for the aid, determine the amount of the aid, determine the conditions of the aid, or enforce the terms and conditions of the aid.

  4. Publicity –

    In the course of normal operations, staff, faculty, students, and graduates, their educational programs, professional and academic accomplishments, career successes, etc., may be publicly recognized or publicized in news media, such as through newspaper articles and pictures, in brochures, television and radio advertisements, or in other types of advertising and publicity, etc. The Institution reserves the right (and by enrolling the student grants permission) to utilize and publicize individual or group photographs and the educational, employment, and personal achievements and background of such individuals for the purposes described above and as described in the student’s enrollment agreement.  This does not include the release of addresses, phone numbers, or email addresses. Students may revoke permission granted in this paragraph by filing a written, signed, and dated revocation with the College President.