Campus Security Report and Emergency Planning and Procedures

Annual Campus Safety and Security Report 

July 1, 2026

West Virginia Junior College complies with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). The Clery Act requires colleges and universities that participate in federal financial aid programs to keep and disclose information about crime on and near campus. 

WVJC also complies with the Violence against Women Act of 2013 (VAWA). VAWA amends the Clery Act and was designed by advocates along with victims/survivors and championed by a bi-partisan coalition in congress as a companion to Title IX that will bolster the response to and prevention of sexual violence in higher education. VAWA established federal legal definitions of domestic violence, dating violence, sexual assault, and stalking. In 2013, the Campus SaVE (Sexual Violence Elimination Act) Act amended the Clery Act to mandate extensive “primary prevention and awareness programs” regarding sexual misconduct and related offenses. 

This Campus Safety and Security Report outlines the institution’s policies and procedures regarding the Clery Act and the VAWA. 

The institution encourages all students and employees to read the material carefully. Your rights and responsibilities to campus safety and consequences and possible sanctions for violating campus safety policies are described in the sections below. 

West Virginia Junior College’s Commitment to Safety and Crime Prevention 

West Virginia Junior College has developed programs to bolster safety and overall well-being for the entire campus community, including all students, instructional staff, and employees. We all play an active part in improving the quality of campus life by taking personal responsibility for our own conduct as well as looking out for our fellow students and employees by reporting any possible safety violations. 

As important members of the campus community, we are required to follow the laws of the United States and the State of West Virginia and to abide by the policies and procedures set forth by the institution. Any violations may result in disciplinary action. 

The institution follows federal laws and annually publishes and distributes reportable crime statistics (as required by the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act)) for the three most recent calendar years. These statistics can be found here. 

Safety and Security Team Members 

The institution’s Title IX Coordinator is trained to respond to and investigate any allegations of sexual misconduct and identify any patterns or systemic problems revealed by any complaints. 

The Title IX Coordinator at this institution can be reached at: 

West Virginia Junior College
Attn:  Ashley Marra, Assistant Legal Counsel
3280 University Ave., Suite 6
Morgantown, WV 26505
304-449-4813
ashley.marra@wvjc.edu

If the Title IX Coordinator is not immediately available, the Campus President will serve as an alternate. The Campus President will then report any allegation to the Title IX Coordinator. 

Memorandum of Understanding with Local Law Enforcement 

West Virginia Junior College does not have a Memorandum of Understanding (MOU) with the local law enforcement agency or other security personnel. No one at the institution has the authority to make arrests. Each year, the institution requests crime statistics from the local law enforcement agency. Any crimes reported will be included in the annual crime statistics disclosures. Also each year, the institution invites local law enforcement to the campus to make a presentation on campus crime awareness and prevention. 

Allegations of crimes occurring on campus or immediately adjacent to campus should be first reported to local law enforcement by dialing 911. The allegations should also be reported to the Title IX Coordinator for compilation and inclusion in the annual report of crime statistics or to determine if there is a need to provide a timely warning. 

Review of Safety Programs 

The institution will periodically review all campus safety and security programs to ensure continuing compliance with the Clery Act and VAWA. Any recommendations and improvements will be incorporated into this report and distributed to the entire campus community. WVJC provides educational programs that review campus safety and security programs on a regular basis. 

Reporting Criminal Activity

Should a crime occur on campus, the person knowledgeable about the crime is encouraged to accurately and promptly report the activity to the Campus President and to the local law enforcement agency. Should the Campus President be unavailable, report the incident to  other administrative personnel, who will report the incident to the Campus President. Local law enforcement can be reached by dialing 911. Further, it is the policy of the institution to assist any crime victims in reporting such incidents to the authorities and to assist in the receipt of first aid if needed. 

If sexual misconduct allegations are reported to local law enforcement, the institution will also conduct its own investigation and outcomes and any outcomes and possible sanctions will be based on that investigation. The Title IX Coordinator will work with local law enforcement to the extent possible to ensure that all complaints have been resolved promptly and appropriately. If you are the victim of any sexual misconduct or if you have witnessed any misconduct of a sexual nature, report to the Title IX Coordinator. If the Title IX Coordinator is not immediately available, you may report the incident to the Campus President, who will then report the allegation to the Title IX Coordinator. 

The institution has no law enforcement agency or security personnel. If a crime occurs on campus or on property immediately adjacent to campus, all criminal investigations will be conducted by state or local law enforcement, although the institution will continue to investigate complaints to ensure that complaints are resolved promptly and appropriately. The institution requests crime statistics annually from local law enforcement and publishes crime statistics each year to ensure that it is knowledgeable about all the criminal offenses and arrests that may have occurred on-campus or on public property surrounding the campus. See section 5 for more information. 

Victims Rights 

If you report that you have been the victim of a crime, either on or off-campus, you have the following rights: 

• Possible sanctions or protective measures may result from an institutional disciplinary proceeding (see below for Disciplinary Proceedings for additional information).
• Follows these procedures in the event of an incident of sexual violence:
  1. Preserve evidence to the fullest extent possible for proof in criminal proceedings.
  2. Report the offense to the Campus President and to the local law enforcement agency. Should the Campus President be unavailable, report the incident to other administrative personnel. Local law enforcement can be reached by dialing 911.
  3. Additionally, campus officials will assist in contacting local police authorities immediately, if the victim so chooses.
  4. You have the right to decline to report to law enforcement.
  5. You have the right to file a “No Contact” or restraining order. A restraining order or protective order is a legal order issued by a state court which requires one person to stop harming another.
  6. The institution does not have counseling, mental health or other student services for victims of sex offenses. However, to the greatest extent possible, appropriate counselors should be contacted to assist in the receipt of first aid as needed and to assist the victim with his/her emotional concerns. The following is a link to counseling services in the State of West Virginia:
     https://ovc.ojp.gov/directory-crime-victim-services
• The institution will make appropriate adjustments to your academic situation, regardless of whether a formal report is made.
• Your confidentiality will be protected. Any institutional record keeping of theincident will exclude any personally-identifiable information. The institution cannot guarantee confidentiality on the part of any law enforcement investigation if the victim chooses to report the allegations. 

Anonymous and Confidential Reporting 

If you are the victim of a crime or witnessed a crime, you may consider making a confidential report without revealing your identity. If you wish to maintain confidentiality or request that no investigation into a particular incident be conducted, or disciplinary action be taken, the institution will weigh that request against the institution’s obligation to provide a safe, non-discriminatory environment for all students and employees, including the victim. If the Title IX Coordinator determines that confidentiality could jeopardize the institution’s ability to provide a safe, non-discriminatory environment, all confidentiality requests may not be honored. Also, the institution may not be able to honor the confidentiality request if doing so would violate state or federal law, including responding to a lawfully ordered subpoena. 

If the institution does honor the request for confidentiality, a victim must understand that the institution’s ability to meaningfully investigate the incident and pursue disciplinary action against the alleged perpetrator(s) may be limited. 

The institution does not have pastoral and/or professional counselors and therefore, does not have policies related to pastoral or professional counselors to inform persons they are counseling of any procedures to report crimes on a voluntary, confidential basis for inclusion in the annual disclosure of crime statistics. 

The state of West Virginia publishes a Victim Service Directory that provides counseling for individuals that have been victims of crimes. Click on the link below to access this directory. The institution will assist an individual with identifying a counseling service in the area that best suits the individual’s needs. 
https://ovc.ojp.gov/directory-crime-victim-services

Institutional Responsibilities in Reporting Crimes and Crime Statistics 

If a crime is reported to the institution and that crime meets the definition of a crime that is to be reported to the Department of Education under the Clery Act, the institution will include it in its published crime report. The institution will also contact local law enforcement each year to determine if any crimes not reported directly to the institute should be included with the published crime report. See section 5 for more information about the Clery Act and crime statistics reporting.

Safety Awareness and Crime Prevention 

West Virginia Junior College is committed to providing a safe and secure environment for the entire campus community. The campus community will receive notifications, educational programs, and prevention measures annually. 

Distribution of Annual Security Report and Statistics 

Students, instructional staff, and employees receive copies of the Annual Security Report. Annually, prior to October 1, the Financial Aid Director sends current students and current employees an email notifying them of the availability of the annual Campus Safety and Security Report.  The report can be found in the Health and Safety Section of Consumer Information. An Annual notification is also emailed to students and employees and explains where the report is found (and a direct link is included) and gives a summary of the information included in the report.

New and prospective students and new employees also receive a notice of disclosure that gives a summary of all informational disclosures about the institution, including campus safety and security. The institution publishes this information on the school’s website in the Consumer information section and through direct distribution to each individual.

Individuals also have the right to receive this information in paper copy. Contact the Financial Aid Office to receive paper copies of any consumer information, including the annual campus safety and security report. 

Prevention Measures 

Keeping the campus community safe is everyone’s responsibility. Part of crime prevention is being alert and aware of your surroundings. Here are some ways you can keep yourself and your campus safe: 

• Lock your car and always take your keys with you.
• At night, travel with a friend whenever possible and stay in well-lighted areas. Don’t walk near shrubbery or other places of potential concealment.
• Plan the safest route to your destination.
• Share your class schedule with your friends and family and let them know where you are going and when you are expected to return.
• If you are being followed, change direction and go to the nearest business or home; knock on the door and request someone call the police. Note the description of the person following you.
• Don’t overload yourself with bags and avoid wearing shoes that restrict your movements.
• Don’t leave valuables visible in your car and leave highly valuable items at home.
• Keep your purse and or backpack close to your body.
• Never bring any kind of weapon to campus.
• Service your vehicle regularly to avoid breakdowns and always have at least ¼ tank of gas.

Campus Security and Access 

The building facilities will be unlocked up to 30 to 60 minutes prior to the beginning of the first scheduled class and shall remain unlocked up to 30 to 60 minutes after the last scheduled class. It should be noted that the last scheduled class generally ends sometime between 9:00 p.m. and 10:00 p.m. Only students, staff, faculty, and their guests will be allowed on the premises during these hours. No loitering will be tolerated.  Because the Institution does not maintain on-campus student housing facilities, the missing student notification requirements of 34 CFR 668.46(b)(11) do not apply. 

Students and staff are issued key fobs or electronic codes for admittance into the building. 

Education Programs 

The institution will provide on an annual basis a program of campus security, crime prevention, and drug and alcohol abuse prevention. This program includes a portion specific to the prevention of rape and other sex offenses, which will include discussion of the prevention of dating violence, domestic violence, sexual assault, and stalking. The institution will attempt to get a local law enforcement officer or another expert on crime prevention to assist in this presentation. This program is designed to inform students and employees about campus security procedures and practices and to encourage students and employees to be responsible for their own security and the security of others. The institution does not maintain any off-campus student organizations or facilities. 

Additionally, new students and employees will receive education at orientation that complies with Title IX and the Violence against Women’s Act. The institution will either utilize in-person training, written materials, or electronic training depending upon the method that best suits the training environment. 

Emergency Notifications  

West Virginia Junior College maintains emergency policies and procedures and systems to protect the campus community. An emergency is defined as a situation that poses an immediate threat to the health or safety of someone in the campus community that significantly disrupts the normal course of business. Depending upon the nature of the emergency, the institution will utilize the most appropriate procedure to assess the threat and notify the appropriate segment of the campus community. The content of the notification will depend upon the nature of the emergency.  The Institution documents each annual test of its emergency response and evacuation procedures, including the date, time, whether the test was announced or unannounced, and a description of the exercise. 

Timely Warnings Policy and Procedure 

In the event that a situation arises, either on campus or on property immediately adjacent to campus that, in the judgment of the Campus President, constitutes a serious or continuing threat, which is either reported to campus security authorities or local police agencies, a campus-wide “timely warning” will be issued. This warning will be issued through the college e-mail system to all enrolled students, faculty, and staff; through news media such as television and radio announcements; and other means suitable for the situation as soon as the pertinent information is available to assess the situation. 

An emergency response will be issued if there is a significant emergency or dangerous situation involving an immediate threat to the health or safety of students and employees occurring on campus. 

If you have knowledge of any emergency or threat to the safety of any individual on campus, you should report the activity to the Campus President and to the local law enforcement agency. Should the Campus President be unavailable, report the incident to other administrative personnel, who all serve as campus security authorities. Local law enforcement can be reached by dialing 911. 

The Campus President and tother administrative personnel will assess the emergency or dangerous situation and determine the appropriate segment(s) of the campus community to be notified; determine the content of the notification; and initiate the appropriate notification system unless the issuing of the notification would compromise the efforts to assist a victim, or to contain, respond to, or otherwise mitigate the emergency. The decision to issue a timely warning shall be made on a case-by-case basis after consideration of the available facts, including factors such as the nature of the crime, the continuing danger or risk to the campus community, and the possible risk of compromising law enforcement efforts. 

Timely warnings are considered for any crime listed in the annual report of crime statistics. 

When a determination is made that a timely warning should be issued, the Campus President will take one or more appropriate steps to ensure timely notification of the campus community. 

Options for notification include, but are not necessarily limited to: 

• Campus-wide e-mails,
• Physical postings on doors and bulletin boards
• News Media such as television and radio
• Postings on the institution's website at www.wvjc.edu
• Postings in the institution’s learning management system
• Postings on social media sources (i.e. Facebook)

The warnings will include some or all of the following information: 

• Date, time and location of the reported crime,
• Summary of the incident,
• Description of the suspect and/or vehicle, if available,
• Any other special instructions or incident-specific safety tips.

Emergency Planning and Procedures Guide 

WVJC has developed and adopted an Emergency Planning and Procedures Guide. This guide can be found as Appendix A of this Annual Campus Security and Safety Report. 

Disclosure of Crime Statistics 

Originally known as the Campus Security Act, the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) is the landmark federal law that requires colleges and universities across the United States to disclose information about crime on and around their campuses. The law is tied to an institution's participation in federal student financial aid programs. The Clery Act is enforced by the United States Department of Education. 

The institution’s Compliance Officer annually discloses campus crimes, arrests, and referral statistics as outlined in the Clery Act for the past three calendar years. The report is prepared by contacting local law enforcement agencies for a request of statistics related to crimes that have occurred on campus or on public property immediately adjacent to campus. Any crimes reported to campus officials are also included in the report. 

List of Crimes Included in the Institution’s Crime Statistics 

The Clery Act requires reporting of crimes in categories, some with significant sub-categories and conditions. The Department of Education’s https://www.ed.gov/sites/ed/files/admins/lead/safety/handbook.pdf provides a detailed explanation of each of the crimes required to be reported. 

Campus Locations 

West Virginia Junior College reports crimes that occur: (1) on campus, and (2) on public property within or immediately adjacent to the campus. Under the Clery Act, public property encompasses the following: All public property, including thoroughfares, streets, sidewalks, and parking facilities that is within the campus, or immediately adjacent to and accessible from the campus. 

Campus Crime Statistics 

Download the most recent crime statistics published by the institution and reported to the Department of Education. The three most recent calendar years are included. 

Weapon Possession  

Firearms of any nature, knives, clubs, brass knuckles or other weapons are strictly prohibited on campus. Bringing any type of weapon on campus will result in disciplinary action, up to and including termination from school in the case of students and termination of employment in the case of an employee. 

Sexual Violence Policy and Prevention 

A sex offense is any sexual act directed against another person, forcibly and or against that person’s will; or non-forcibly or against the person’s will where the victim is incapable of giving consent. West Virginia Junior College will not tolerate sexual assault or abuse, such as rape (including acquaintance rape) or other forms of non-consensual sexual misconduct or activity. These acts degrade the victims, our community and society in general. 

Refer to the following resource provided by the United States government: https://www.nsvrc.org/find-help for information. 

If you are the victim of sexual assault or rape, take these actions: 

• Get to a safe place as soon as possible.
• Seek help immediately. Contact the police and get medical attention. Don’t feel guilty or to blame.It is a crime and should be reported.
• Try to preserve all physical evidence. Do not shower, wash or change clothing. Valuable evidence could be destroyed. If you think you’ve been assaulted while under the influence of an unknown drug, don’t try to urinate before providing a urine sample and, if possible, collect any glasses you drank from.
• If you so desire, the school will assist you in notifying authorities.
• Contact a close friend who can be with you for support.
• Consider talking to a counselor. The state of West Virginia publishes a Victim Service Directory that provides counseling for individuals that have been victims of crimes. Click on the link to access this directory. https://ovc.ojp.gov/directory-crime-victim-services

Definitions 

Definitions and descriptions of the Disciplinary Process for Title IX offenses are located in the institution's Title IX Policy and Procedures.

Education Programs 

The institution has in place educational programs to promote awareness of rape, acquaintance rape, domestic violence, dating violence, sexual assault, and stalking, which includes prevention and awareness for incoming students and new employees, as well as ongoing prevention and awareness for students and employees. These programs include, but are not limited to, audiovisual presentations, power point presentations, written material, bulletin boards, and guest presentations from law enforcement or other experts on the subject. 

This education program includes education on topics including but not limited to: 

Bystander Education (A bystander has the power to change a situation when the bystander steps up and takes action) 

Risk Reduction (Recognizing the factors involved with sexual violence will help eliminate risk) 

Sexual Violence (including Hate Crimes) 

Bullying (including Cyberbullying) 

Hazing

Sex Offender Registry 

In accordance with the Campus Sex Crimes Prevention Act (CSCAMPUS PRESIDENTA) of 2000 which amends the Jacob Wetterling Crimes Against Children and Sexually Violent Offender Act, the Jeanne Clery Act and the Family Educational Rights and Privacy Act of 1974, the institution is providing a link to the West Virginia State Police Sex Offender Registry where information about registered sex offenders can be obtained. This act requires institutions to issue a statement advising the campus community where law enforcement information provided by a State concerning registered sex offenders may be obtained. It also requires sex offenders already required to register in a State to provide notice of each institution in that State at which the person is employed, carries a vocation, or is a student. Follow the link to access West Virginia’s State Police Sex Offender Registry: 
https://apps.wv.gov/StatePolice/SexOffender/#Basic

Drug and Alcohol Abuse Prevention Program 

It is the policy of this institution to maintain a drug and alcohol-free environment for work and for study. It is also the policy of this institution to provide a program of information to its students and employees in an effort to educate them regarding the detrimental effects of abusing alcohol or using drugs. 

Program Requirements  

All staff, faculty, and students directly receive materials about the college’s drug prevention program. This material includes: 

1. The institution’s Statement of Drug Free Workplace and Institution of Higher Education.  This establishes the institution’s policy of maintaining a drug-free environment as well as penalties imposed for violations. It also contains results of the institution’s biennial review and the Student Drug Violation Penalty Notice.
2. A description of health and other risks associated with the abuse of alcohol or the use of drugs shall be distributed with the statement in #1 above.
3. A listing of rehabilitation, treatment, and counseling programs in the community shall also be distributed with the statement in #1 above.
4. A description of Federal, State, and Local offenses and penalties for the unlawful possession or distribution of illicit drugs and alcohol will also be distributed with statement #1 above.
5. Federal Trafficking Penalties of Illicit Drugs will also be distributed with the statement in #1 above.
6. Tips for Preventing Substance Abuse (example 22-6) will also be distributed with the
7. statement in #1 above. 

Distribution of Material and Annual Notice

A notice of all materials listed above is directly distributed to new and prospective students. Current students receive the material annually prior to July 1. New employees receive the notice upon hire and current employees receive the material annually prior to July 1. 

Biennial Review  

The institution reviews its drug and alcohol abuse prevention program on a biennial basis and publishes the results of that review within the program material.

Appendix A 

Emergency Planning
 and Procedures Guide 

West Virginia Jr. College 
Morgantown 

Updated July 1, 2026
 

WVJC Important Numbers 

In an emergency, always call 911 

Building Safety Systems 

Locate the emergency equipment in your area and know how to use it. 

The building at 148 Wiley Street, Morgantown Campus, has the following safety systems: 

Alarms – The fire alarm system in the building is activated by manual pull stations, smoke or heat detectors or the activation of a sprinkler system. All alarms are immediately sent to the local fire department. Evacuation is required anytime the fire alarm system sounds. 

Smoke Detectors – This will immediately activate the fire alarm system. All three floors have smoke detectors. 

Fire Extinguishers – Fire extinguishers are accessible through the building. One is available in the hallway of each floor at a minimum. Never block or obstruct these with furniture or equipment. 

Manual Alarm Pull Stations – Manual alarm pull stations are accessible throughout the building. One is available in the hallway of each floor at a minimum. Pull down to activate the evacuation alarm. This will sound an alarm and immediately send an alarm signal to the local fire department. Never block or obstruct these with furniture or equipment. 

First Aid Kit – For minor injuries not requiring medical attention. There are First Aid Kits on each floor. The 1st Floor kit is located in the office supply room, the 2nd Floor kit is located in the Nursing Lab, and the 3rd Floor Kit is located in the Medical Lab, Room 301.

Risk Assessment

West Virginia Junior College plans for all emergencies that may affect all individuals, including but not limited to: students, faculty, staff, visitors, and the public. To better plan and implement emergency procedures, WVJC utilizes a risk assessment matrix when determining an appropriate course of action. This matrix evaluates the situation in the following manner: 

Likelihood: Is an estimate of how probable it is for the hazard to cause harm. 

Severity: Is how seriously a person could be harmed. 

During an emergency, the emergency planning personnel will take immediate action to implement the appropriate procedures to manage the emergency. These procedures are meant to safeguard people and property and to secure the facilities. 

In the event of an emergency, the Campus President (or other emergency planning personnel when the Campus President is not available) will activate the emergency plan. At the conclusion of the emergency, the Campus President (or other emergency planning personnel when the Campus President is not available) will issue a statement declaring the emergency over, thus allowing the campus to return to normal operating procedures. 

In the event of an actual emergency, the Campus President (or other emergency planning personnel when the Campus President is not available) will provide up-to-date information as long as that information does not impede upon the effectiveness of the plan and risk the safety of any individual. Instruments of communication will include but are not limited to: text messaging, local radio/TV stations, email, voicemail, alarm systems, bullhorns, campus speaker systems, or by word of mouth (depending upon the unique circumstances of the emergency).

Building Evacuation Procedure 

How to Report an Emergency 

Call the campus’ main telephone number and Calmly State: 

• Your name
• The building and room location of the emergency
• The nature of the emergency – fire, chemical spill, etc.
• Whether injuries have occurred
• Hazards present which may affect responding emergency personnel

Upon hearing the fire alarm, begin evacuation procedures: 

• Keep yourself and others calm
• Quickly proceed outside the building (to the announced safe location)
• Close windows and doors as you leave.
• Instructors take your Attendance Book (print or electronic) with you for a correct head count.
• Report immediately to the designated “safe area” located in the 2hr paid parking lot on the corner of Chestnut Street and Forest Avenue. Check in with the Campus President, who will be taking a head count from individual instructors.
• Wait for instructions from emergency personnel. Do not re-enter the building until you are told it is safe to do so.

Drills are to be held annually.

Evacuation Personnel 

Emergency Announcer: Executive Administrative Assistant

Evacuation Warden: Campus President

Alternate Warden: Director of Financial Aid

Searcher 1st Floor: Nursing Program Director

Searcher 2nd Floor: Director of Business Operations 

Searcher 3rd Floor: Director of Career Management

Searcher Lower Level/Stairwell Monitor: IT Technician #1

Stairwell Monitor 1st Floor Stairwell A: (left side by water fountain and resource center): Nursing Career Management Director

Stairwell Monitor 1st Floor Stairwell B: Registrar 

Stairwell Monitor 2nd Floor Stairwell A (left side by water fountain and resource center): IT Technician #2

Stairwell Monitor 2nd Floor Stairwell B: Nursing Faculty

Stairwell Monitor 3rd Floor Stairwell A (left side by water fountain and Resource Center): Academic Dean

Stairwell Monitor 3rd Floor Stairwell B: Career Management Director

Evacuation Personnel Duties 

NOTE: If there are not enough personnel to fill all the roles, roles may be doubled where appropriate. 

Evacuation Announcer Duties: 

1. Announce any disaster to all areas
2. Use the bullhorn that has been provided to make an announcement (bullhorn is located in office supply cabinet).
3. Report to the Evacuation Warden

Evacuation Warden Duties: 

1. Supervise assembly of Evacuation Personnel in the area.
2. All Searchers check in with the Evacuation Warden to report “all clear” or problems.
3. Ensures all people from the area proceed to the designated meeting place to check in and wait for “all clear” to re-enter the building. “All Clear” will come from the Command Center.
4. Report to the Command Center, if areas were unable to be searched due to lack of personnel.
5. Reports any and all problems to the Command Center. Command Center will tentatively be the 2-hour paid parking lot on the corner of Chestnut Street and Forest Avenue. 

Alternate Executive Warden Duties: 

1. Takes the place of the Evacuation Warden if the Evacuation Warden is not present at the time of the event.
2. If the Evacuation Warden is present, the alternate Evacuation Warden will assist the Evacuation  Wardenas needed.

Searcher(s) and Alternate Duties: May be more than one depending on the size of the area to be searched. Areas should be searchable in 3 minutes or less. 

1. Check all rooms, including restrooms, conference rooms and remote areas. Closing all the doors behind them.
2. Advices any remaining employees or other persons on the floor about the emergency and requirement to evacuate.
3. Notify Stairwell Monitor that the floor is “clear” and proceed out of the building.

Fire Safety 

If you discover fire, or see smoke, do not panic. Call 911 or pull the nearest fire-pull box and proceed with the following: 

RACE 

Remove/Relocate individuals away from danger, if possible, without endangering your safety. 

Activate Alarm: Pull the fire alarm at pull box, and/or call 911 

Confine/Contain fire and smoke by closing doors and windows 

Extinguish/Evacuate 

• Extinguish fire only if trained and the fire is small, using the nearest fire extinguisher.
• Evacuate by the nearest safe exit, never use elevators. Do not run. Crawl if overwhelmed by smoke.

If you hear the fire alarm, or are informed of a fire, EVACUATE IMMEDIATELY! 

Follow instructions for the building evacuation plan. 

• Check the door with the back of your hand, to ensure it is cool before opening.
• Walk quickly – DO NOT RUN – students should follow their instructor out of the building to the designated safe area.
• Instructors lead your students to the designated safe area.
• Instructors are to take their Attendance Book with them and the Emergency Box located in every room. An emergency flashlight is in each box to assist if visibility is poor.
• Instructors take your Attendance Book (print or electronic) with you for a correct head count.
• Report immediately to the designated “safe area” located in the 2-hour paid parking lot on Chestnut Street. Check in with the Academic Dean, who will be taking a head count from individual instructors.
• Wait for instructions from emergency personnel. Do not re-enter the building until you are told it is safe to do so.

DO NOT RE-ENTER THE BUILDING UNTIL ALL – CLEAR IS ISSUED BY THE FIRE DEPARTMENT.

Severe Weather Policy 

In the event that a snowstorm or other inclement weather presents a risk to our faculty, staff, students, or visitors traveling to or from the campus, the Campus President and Academic Dean will make a determination about whether to close the campus, delay opening, or initiate an early release. This determination will be made based on weather forecasts and the advice of public safety personnel. 

The closing of the campus is a procedure that differs depending on the timing of the decision to close and the expected length and severity of the weather incident. The essential factor in the decision is the safety of our faculty, staff, students, and visitors. However, severe weather affecting only a limited number of students or staff generally will not result in a campus closing. 

In the event of a closing or delay, the College will notify students via the following mediums. 

• Local TV and radio stations
• Post an Alert in the Learning Management System (LMS)
• Post on college social media channels (e.g. Facebook)

If a tornado or a severe thunderstorm WARNING has been issued in an area which includes the campus: 

• Students, staff and visitors should move to safe areas immediately.
• Close classroom, laboratory and/or office doors
• Instructors move your students to designated safe areas and take your attendance book with you.
• Remain in a safe area until a warning expires or until the all-clear has been issued.

Designated Safe Area 

• Lower Level – Student Lounge and Room B-01
• First Floor – High School Admissions Office, Room 102, 103 and 104

Hazardous Materials 

Incident occurs in school: 

• Notify the Campus President or Management Team Member.
• Call 911. If the type and/or location of hazardous material is known, report that information to 911.
• Evacuate to an upwind location taking class roster. Instructors take attendance after evacuation.
• Seal off area of leak/spill. Close doors.
• The fire officer in charge will determine additional shelter-in-place or evacuation actions.
• Shut off heating, cooling and ventilation systems in contaminated area(s) to reduce the spread of contamination.
• The campus President or Management Team Member notifies the corporate office.
• Resume normal operations when fire officials approve.

Incident occurs near school property: 

• Fire or law enforcement will notify the Campus President or Management Team Member.
• Consider closing the outside air intake, evacuating students to a safe area or sheltering students inside the building until emergency passes or relocation is necessary.
• The fire officer in charge of the scene will instruct the Campus President or Management Team Member on the need for sheltering or evacuation.
• Follow procedures for sheltering or evacuation.
• If evacuating, instructors take class rosters and take attendance after evacuation.
• If evacuation is not ordered, be aware of and remain alert for any change in health conditions of students and staff, especially respiratory problems. Seek medical attention if necessary.
• Resume normal operations when fire officials approve.

Medical Emergency  

Life–threatening injury or illness, or death: 

• Notify office staff/building administrator to make emergency calls. If unable to reach office immediately, call 911. Work as a team.
• Give full attention to the victim(s).
• Do not attempt to move a person who is ill or injured unless he/she is in immediate danger of further injury.
• If possible, isolate the affected student/staff member. Disperse onlookers and keep others from congregating in the area.
• Check breathing. Is the airway clear? Is the victim in a position to facilitate breathing?
• Help stop bleeding.
• Applying pressure on the wound or elevating the wound may help stop or slow bleeding.
• Protect yourself from body fluids. Use gloves if available.
• Check for vital signs. Initiate first aid, if you are trained.
• Comfort the victim(s) and offer reassurance that medical attention is on the way.
• After immediate medical needs have been cared for, remain to assist emergency medical services personnel with pertinent information about the incident.

Non-life-threatening injury or illness: 

• For all non-life-threatening illnesses and injuries, communicate with CampusPresident, Management Team Member, or the front desk.

Administrator: 

• In case of a traumatic medical emergency or death at school:
• Notify the Campus President or Management Team Member.
• Notify emergency contact persons listed in the victim’s file.
• Activate post-crisis procedures if necessary.
• In all other medical emergencies, assess the individual’s need for post-crisis intervention.

Bomb Threat

Download the procedures here. 

Scanning process considerations: 

• Scan classrooms and common areas for suspicious items. Scans should be made by people who are familiar with the building. Assign staff to certain areas of the building. Keep in mind that a bomb could be placed anywhere on school property —inside or outside.
• Any suspicious devices, packages, etc., should be pointed out to emergency responders. Do not touch.
• Once a device is located, emergency responders take responsibility for it.

Evacuation considerations: 

• If a decision is made to evacuate, an announcement will be made. Do not use cellphones, radios or fire alarm systems because of the risk of activating a device.
• While notification is being made, other staff should survey the grounds to clear exits and areas where students and staff will be going. Exit routes should be alerted accordingly if the location of the device is known.
• When evacuating, leave everything as-is. Leave room doors either unlocked or open. Instructors take the class roster.

Bomb squads generally will not search a building unless a suspicious package has been located.

Lockdown Procedures

One means of securing the school is to implement lockdown procedures. These procedures may be called for in the following instances: 

1. Lockdown with warning – The threat is outside the school building. The school may have been notified of a potential threat outside the building.
2. Lockdown with an intruder, shooter, or other internal threat – The threat/intruder is inside the building.

Lockdown with warning procedures 

• The Campus President or Management Team Member will order and announce“lockdown with warning” procedures. Repeat the announcement several times. Be direct.
• Bring people inside.
• Lock exterior doors.
• Clear hallways, restrooms, and other rooms that cannot be secured.
• Pull shades. Keep students away from windows.
• Control all movement, but continue classes. Move on announcement only.
• The Campus President or Management Team Member will announce “all clear.”

Lockdown with intruder procedures (these actions happen rapidly) 

• The Campus President or Management Team Member will order and announce“lockdown with an intruder.” Repeat the announcement several times. Be direct.
• Immediately direct all students, staff, and visitors into the nearest classroom or secured space. Classes that are outside the building SHOULD NOT enter the building. Move outside classes to the primary evacuation site.
• Lock classroom doors.
• DO NOT lock exterior doors.
• Move people away from windows and doors. Turn off lights.
• DO NOT respond to anyone at the door until “all clear” is announced.
• Keep out of sight.
• The Campus President or Management Team Member will announce “all clear.”

Some other threats may override lockdown, i.e., a confirmed fire, intruder in a classroom, etc. Lockdown may be initiated in non-threatening circumstances to keep people away from areas where there may be a medical emergency or disturbance.

Shelter-In-Place Procedures

Sheltering in place provides refuge for students, staff and the public inside the school building during an emergency. Shelters are located in areas of the building that maximize the safety of inhabitants. 

Sheltering in place is used when evacuation would put people at risk (i.e., tornado, environmental hazard, blocked evacuation route). 

Shelter areas may change depending on the emergency. 

• Identify safe areas in each school building.
• The Campus President or Management Team Member announces that students and staff must go to shelter areas.
• Bring all people inside building(s).
• Instructors take class rosters.
• Close all exterior doors and windows, if appropriate.
• Turn off ventilation leading outdoors, if appropriate.
• Instructors account for all students after arriving in the shelter area.
• All people remain in shelter areas until a Campus President, Management Team Member, or emergency responder declares that it is safe to leave.

If all evacuation routes are blocked: 

• Stay in the room and close the door.
• Keep the air as clean as possible.
• Seal the door.
• Open or close windows as appropriate.
• Limit movement and talking in the room.
• Communicate your situation to the Campus President, Management Team Member, and emergency officials by whatever means possible.

Communication of Emergency Information and Instructions 

Emergency conditions occurring during business hours will require expeditious communication of instructions to faculty, staff, and students. Uncertainty and confusion should be prevented or minimized, and the protection of lives should be paramount over all else. 

Instruments of communication will include, but are not limited to: text messaging, local radio/TV stations, email, voicemail, alarm systems, bullhorns, campus speaker systems, or by word of mouth, depending upon the unique circumstances of the emergency. In the event of an actual emergency, the institution will provide up-to-date information as long as that information does not impede upon the effectiveness of the plan and risk the safety of any individual. 

Instructional Continuity Plan

The institution implements strategies to ensure students' coursework is not interrupted during an emergency or catastrophic event. The plan could include transitioning to online instruction through the learning management system, Zoom, Google Classroom, etc. Faculty will monitor student progress and offer instruction through these modalities until classes resume as normal.

Media Procedures  

All staff should refer media contacts to the Campus President. 

• The Campus President serves as media spokesperson unless he/she designates a spokesperson. If the spokesperson is unavailable, an alternate assumes responsibilities.

Media checklist: 

• The Campus President or Management Team Member relays all factual information to the public information representative.
• Establish a media information center away from the affected area. Consider:
  • The media need timely and accurate information. However, protect the privacy of staff and students when necessary and justified.
  • The media will want to be close enough to shoot video footage and photographs, but they should not be allowed to hinder responders.
• Before holding a news conference, brief the participants and coordinate information.
  • Determine the message you want to convey. Emphasize the safety of students and staff.
  • Engage the media to help distribute important public information. Explain how the emergency is being handled.
  • Respect the privacy of victims and families of victims. Do not release names to the media.
• Update the media regularly. DO NOT say “No comment.” Ask other agencies to assist with the media.
• Maintain a log of all telephone inquiries for future use.

Training 

All students, faculty, and staff will be provided a direct notice explaining the content of this plan and where it can be retrieved at www.wvjc.edu under the Consumer Information link. A student or staff member can request a hard copy of the plan from the Financial Aid Office. This plan is Appendix A of the Campus Security Report. 

The campus community will participate in drills which are conducted annually at a minimum. This plan is also reviewed for all new students during the orientation process. 

Staff and faculty that are part of the Emergency Plan Team will be required to review the plan and understand his/her role in the plan. The annual drill will serve as “on the job training” which will prove critical in the event of an actual emergency.